Personal data we hold about applicants is contained in their original application form at an interview and subsequent to their appointment as a Almsperson. This consists of:
- Name, address and telephone number
- Passport copy (required for ID check)
- Electronic contact details such as email
- Financial information
- Condition of Health
- Previous addresses during the last 10 years
- Employment details
- Bank / Building Society details
- Information relating to family members
We collect this information directly from applicants.
How do we use personal data?
We can only use the personal data we collect if we have a proper reason for doing so:-
- To consider suitability for Almshouse accommodation.
- To manage Almshouse accommodation.
We share your personal data with:
- Names and addresses are only shared with the named referees provided.
- Personal details are shared with Charity’s Trustees and staff.
- Next of kin details are shared with London Borough of Havering Emergency Call Centre.
Where and how long we store data
Personal information disclosed in application forms will be retained during the term of a successful applicant’s residency, and for a period of 2 years thereafter, and then destroyed.
Unsuccessful applicants’ forms will be retained for a period of 2 years and then destroyed.
Contact should be made to the Clerk of the Charity, Mr.Derek Holland at Hunt and Hunt LLP to review or amend personal information we hold.
Keeping data secure
We have appropriate security measures in place to protect data and we also restrict access only to those staff who have a legitimate reason for using personal data. We have systems in place to ensure that any suspected data breaches are quickly identified and we will notify the person concerned and the regulator immediately should it become necessary.
Where services are delivered on the internet this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. The purpose of these files can be to enhance your experience of visiting the site or to enable us to gather statistics that help us to understand how people use the site. For full details of the policy please refer to this page www.roger-reede.org.uk/cookie-policy.
How to complain
We aim to resolve any concern or question raised in relation to personal data held by us. There is the right to lodge a complaint with the Information Commissioners Office (ICO) should any person believe that their data has been processed in a way that does not comply with the Data Protection Act 2018. They can contact them by calling 0303 123 1113 or via their website www.ico.org.uk.
Charity of Roger Reede, Blackburn House, 22/26 Eastern Road, Romford, Essex.RM1 3LT
Telephone 01708 577406
Data Protection Officer: The Trustees of The Charity of Roger Reede